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Risk Assessment for Opening Church Buildings to the Public

 

Version Control

Issue Date

Version Number

Issued by

22nd May 2020

1

The House of Bishops COVID-19 Recovery Group

8th June 2020

2

The House of Bishops COVID-19 Recovery Group

12th June 2020

3

The House of Bishops COVID-19 Recovery Group

1st July 2020

4

The House of Bishops COVID-19 Recovery Group

 

 

Churches and cathedrals have been legally permitted to open for purposes of individual private prayer from 13th June. House of Bishops guidance provided for churches to open for funerals from 15th June. Public worship, with measures in place for social distancing, are allowed from 4th July. Other activities, except for a few still prohibited by law, may also take place in churches, subject to the government guidance in place for the relevant sector.

 

The government guidance for the safe use of places of worship during the pandemic requires a COVID-19 risk assessment to be carried out for every building and site open to the public. This document provides a template risk assessment, with links to the relevant advice notes. It relates to opening up church and cathedral buildings to clergy and members of the public entering for any permitted purposes. As well as offering guidance on best-practice, it is also intended to help parishes make a decision on whether to open for any or all of these purposes or not, based on their local circumstances, resources and context. You should read the advice on re-opening buildings and the guidance on public worship before completing this assessment. Both are available on the Church of England Coronavirus pages.

 

Future versions of this document will be produced when there is any substantive change to the guidance on the safe use of places of worship.

 

A separate risk assessment relating to contractors and construction workers is available on the Church of England Coronavirus pages.

 

 


 

Carrying out a risk assessment

 

  1. Agree what activities you are planning for:
    • Private prayer (clergy only)
    • Livestreaming services (clergy only)
    • Private prayer (general public)
    • Public worship
    • Rites of passage services
    • Opening for visitors and tourists

 

  1. Consider the hazards:
    • Transmission of COVID-19
    • Hazards arising from the temporary closure of the church
    • Hazards arising from now using the church in a different way

 

Read the guidance and think about how it relates specifically to your church. What constraints are there? Consider how people will arrive at the church, including if they will need to wait or queue outside; how people will enter and leave the church; circulation inside: from the entrance to the worship space and out again; circulation within the worship space; also access to other areas including the toilet(s).

 

  1. Consider who might be harmed and how? Read the guidance and think about how the activities you are planning will affect different groups of people. The risks are not different for larger churches so long as they are properly managed, but having more people coming through your building makes the possible impact – for example of someone with COVID-19 coming into contact with others – higher than in smaller venues with fewer people. Consider your particular circumstances and adapt the checklist below as appropriate.

 

  1. Using the risk assessment checklist below as a template:
    • add in mitigations for any risks that are particular to your circumstances that may not be on the list;
    • record what you need to do for each activity to go ahead safely;
    • consider any equipment you need and any temporary changes you might need to make to the church;
    • check back against your list of activities to confirm which ones can go ahead and when.

 


 

Risk assessment template   JB=Judith Bee   CWs=Churchwardens     EB=Elaine Bray   DS=David Symmonds

 

Church:

St Mary’s Buriton

 

Assessor’s name:

Win Normington

 

Date completed:

5 July 2020

 

Review date: on or before

30 August 2020

 

 

 

Area of Focus

Controls required

Additional information

Action by whom?

Completed – date and name

Access to church buildings for clergy for purposes of private prayer and/or livestreaming

 

General advice on accessing church buildings can be found here.

One point of entry to the church building clearly identified and separate from public entry if possible

West door

 

 

A suitable lone working policy has been consulted if relevant.

Yes

JB and CWs

 

Buildings have been aired before use.

Yes

JB and CWs

 

Check for animal waste and general cleanliness.

Yes

JB and CWs

 

Ensure water systems are flushed through before use.

 

Yes

JB and CWs

 

Switch on and check electrical and heating systems if needed. Commission system checks as necessary.

Yes

JB and CWs

 

Holy water stoups and the font are empty.

Yes

JB and CWs

 

Ensure safe use of equipment needed for livestreaming: avoid exceeding safe load on sockets, cables/tripod causing trip hazard

Yes

JB and WN

 

Deciding whether to open to the public

Discuss with nearby venues and businesses to ensure that the timing and practical arrangements for using the church are compatible.

Check parking arrangements with Parish Council

JB and CWs

 

Update your website, A Church Near You, and any relevant social media.

Key information will be entered on website. Details on ePew sheet and Friends of Buriton website and hard copies for those without internet access

JB and DS

 

Consider if a booking system is needed, whether for general access or for specific events/services

Booking via Parish Priest. Priority to those who cannot access Zoom services

JB

 

If opening to tourists consider applying for the Visit Britain ‘Good to Go’ standard mark

Not applicable

 

 

Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism

Confirm that all steps (above) for access by clergy have been carried out before anyone else accesses the building.

Yes

 

 

Review CofE guide on cleaning church buildings. Complete the ‘cleaning’ section of this risk assessment (below).

Yes

JB and EB

 

Choose one point of entry into the church to manage flow of people and indicate this with notices, keeping emergency exits available at all times. Where possible use a different exit.

West Door to be used for entry and exit as South Aisle will only be available for private prayer and will be out of bounds for services

 

 

Make any temporary arrangements for people to wait or queue outside the building (taking into account any consequential risks arising from people gathering outside).

One Sidesperson will be outside the church door to ensure 2 metre queue distancing

 

 

Where possible, doors and windows should be opened temporarily to improve ventilation.

Yes

 

 

Remove Bibles/literature/hymn books/leaflets

Yes

 

 

Cordon off or remove from public access any devotional objects or items (if they are liable to be touched or closely breathed on)

Bibles and hymn books etc have been removed from pews. Bray lectern to be used for readings and intercessions. A plate near entrance for offerings

JB and CWs

 

Consider if pew cushions/kneelers need to be removed as per government guidance

Yes – removed

JB and CWs

 

Remove or isolate children’s resources and play areas

Resource bags moved and play area suspended

JB and CWs

 

Walk through the church to plan for physical distancing in seats, aisles, at the altar rail, including safe flow of visitors. Remember 2m in all directions from each person (or 1m with risk mitigation if absolutely necessary).   

Detailed assessment undertaken for Sunday and Thursday evening services to ensure 2m distancing

JB and WN

 

Clearly mark out seating areas including exclusion zones to maintain distancing.

Before each service

JB and CWs

 

Clearly mark out flow of movement for people entering and leaving the building to maintain physical distancing requirements.

Before each service

JB and CWs

 

Limit access to places were the public does not need go, maybe with a temporary cordon in needed.

South Aisle and Lady Chapel reserved for private prayers only. Vestry restricted to priest, lay reader and sacristan. Flower vestry to remain closed

JB and CWs

 

Determine placement of hand sanitisers available for visitors to use.

Hand sanitizers and wipes to be placed close to entrance with signs to encourage use

JB

 

Determine if temporary changes are needed to the building to facilitate social distancing

Not applicable

 

 

Put up notices to remind visitors about important safe practices e.g. no physical contact, practice hand washing etc.

Appropriate signage will be in place

JB and DS

 

Ensure high-risk surfaces and touch points have been wiped with appropriate sanitiser spray or disposable wipes

Advice on cleaning church buildings can be found here.

JB and EB

 

Check that handwashing facilities have adequate soap provision and paper towels, and a bin for the paper towels.

Not applicable at present except for priest who will organise in vestry

 

 

Where there are toilet facilities, ensure an adequate supply of soap and disposable hand towels, and a bin for towels, are available.

Toilets will not be available

 

 

Ensure all waste receptacles have disposable liners (e.g. polythene bin bags) to reduce the risk to those responsible for removing them.

Not applicable at present

 

 

If possible, provide safe means for worshippers and visitors to record their name and contact details; retain each day’s record for 21 days

Booking system will provide names and contact details.

JB

 

Give due notice of the resumption of use of the building to neighbours, congregation and wider community, ensuring that visitors and worshippers will know what to expect when they come.

Notice issued to congregation and information on church website and Friends of Buriton website

JB

 

Cleaning the church before and after general use (no known exposure to anyone with Coronavirus symptoms)

 

Advice on cleaning church buildings can be found here.

If the church building has been closed for 72 hours between periods of being open then there is no need for extra cleaning to remove the virus from surfaces.

Cleaning rota set up

JB and EB

 

If 72-hour closure is not possible then check all cleaners are not in a vulnerable group or self-isolating.

Checked

 

 

Set up a cleaning rota to cover your opening arrangements.

Regular cleaning on specified days

JB and EB

 

All cleaners provided with gloves (ideally disposable).

Yes

JB and CWs

 

Suitable cleaning materials provided, depending on materials and if historic surfaces are to be cleaned.

Yes

JB and CWs

 

Confirm person responsible for removing potentially contaminated waste (e.g. hand towels) from the site.

EB after cleaning and JB and CWs after services if required

JB, CWs, EB

 

Confirm the frequency for removing potentially contaminated waste (e.g. hand towels) from the site – suggested daily removal.

As above

 

 

Cleaning the church after known exposure to someone with Coronavirus symptoms

If possible close the church building for 72 hours with no access permitted.

Will follow guidance if this occurs

JB and CWs

 

If 72-hour closure is not possible then follow Public Health England guidance on cleaning in non-healthcare settings.

As above

 

 

If the building has been quarantined for 72 hours, then carry out cleaning as per the normal advice on cleaning.

As above